HIPAA compliant email is the most convenient way to transmit patient health information (PHI) electronically between individuals, organizations, and agencies in the healthcare industry. All healthcare professionals are required by law to protect the privacy and security of health information. The use of free email services, personal email addresses, or even hosted email services from reputable web hosting companies and cloud service providers generally does not meet HIPAA requirements.
HIPAA violations can result in penalties up to $1.5 million and criminal charges filed against the individual(s) responsible for a breach of PHI.
Many people make the mistake of thinking they will have HIPAA compliant email by simply deploying an encryption solution. What they fail to understand is there are several components required to have HIPAA compliant email. Our team of Certified HIPAA Security Experts have engineered our email service from the ground up to comply with the standards of the HIPAA Privacy Rule and HIPAA Security Rule. We have gone through training for certification, and have identified the following requirements for HIPAA compliant email.
Though HIPAA puts forth some standards for sending PHI via emails, it doesn't stipulate specific regulations regarding email archiving. It does recommend archiving email in a safe and comprehensive manner since the archiving of emails (carrying PHI) contributes to making electronic patient health information (e-PHI) more secure.
Our Advanced Email Archiving System allows easy retrieval of emails beyond the mandated preservation period of e-PHI for six years, we will archive your data indefinitely as long as you are a customer.
Why should you archive emails?
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